Why corporate travel programme consolidation is smart business
Managing business travel takes energy, patience, and time. Booking travel is time-consuming, but there’s also expense management, traveller tracking, and dealing with changes and cancellations. Don’t forget about managing budgets! Add in data inconsistencies and inefficient processes, and it’s no wonder travel programmes can feel disjointed and chaotic. When you put it all together it becomes a daunting task that uses precious business resources.
How do we solve that? Through consolidation. Consolidation is the action of combining a number of tasks into a single, more effective whole. In this case, consolidating your corporate travel helps to ease the burden by combining all of travel’s moving parts into a single, streamlined system.
The best place to start with corporate travel consolidation is to partner with a travel management company (TMC) like Corporate Traveller. A TMC can help you visualise what a successful corporate travel consolidation looks like, and use its expertise to unlock efficiency and save money – both of which can be redirected into growing your business.
Let’s explore how.
Technology platform and centralised support: everything in one place
A big part of managing business travel is juggling all of the apps, websites, and services that are required. Reviewing technological capabilities is essential for smooth operations during travel programme consolidation, and TMCs like Corporate Traveller are able to simplify this with our travel tech stack. For example, with us you get a dedicated corporate travel manager who will know your name and preferences, and a centralised platform called YOUR.CT that brings everything together.
YOUR.CT gives you access to bookings powered by Concur, managed profiles, approvals, travel policy compliance, safety/duty of care, and more. You can even generate reports based on your travel data to drive smarter business decisions. It’s all in one place.
That simplicity extends to travellers while they’re on the road, where our mobile app helps business travellers manage their travel. The app includes real-time notifications, check-in reminders, itinerary updates, safety information, emergency support and more – all easily accessible to travellers, all the time.
Travel options: lower cost and easier to find
You and your travellers could spend hours of company time searching the web for the best deals. But why? A TMC like Corporate Traveller can do it for you – or at least point you in the right direction. Our global buying power will give you access to thousands of suppliers and the best rates on flights, hotels, rental cars, and more.
We also renegotiate corporate rates with suppliers on your behalf, resulting in significant savings and better value for your travel programme.
The result? You’ll save money and give your travellers travel options they’ll love without compromising quality.
24/7 expertise: support that never sleeps
Corporate travel doesn't stop outside of regular business hours. Great support shouldn’t either. Consolidating your travel with a TMC like Corporate Traveller gives your travellers 24/7 emergency assistance that’s just a call away. At the same time, it gives your leadership team visibility across the organisation.
Need to rebook a flight at the last minute? Done. Stuck at an airport with a cancelled flight? We've got your back. Having a team of experts on your side at any time of the day or night will give your travellers peace of mind and let them focus on your business.
Reporting: personalised data that works
We live in a data-driven world and corporate travel is no exception. Your travel data should help you control budgets, highlight spending trends, and make smarter business decisions. Great TMCs like Corporate Traveller take a personalised approach to your travel data, working to create tailored reports that deliver real value that drives decisions. By keeping an eye on traveller behaviour and making small tweaks along the way, you’ll see ongoing improvements in your travel programme’s efficiency. There should be no guesswork – just clear, concise data that keeps travel running smoothly and supports your business goals.
Travel policy: development and compliance
A travel policy is vital part of successful business travel. It helps to define the rules with which travel is booked, what suppliers are selected, and how business travellers should conduct themselves while travelling.
TMCs understand the best practices of travel policy development, understanding what works and what doesn’t. They can help you develop policies that will work for your company. A great TMC will also offer travel policy compliance tools that control costs, eliminate rogue bookings, and keep traveller safety a priority. Plus, with a more efficient travel programme, you can reduce transaction fees and make online booking the go-to choice - saving time, money, and effort for everyone involved.
Simplified payments: easier admin
Reconciling business travel invoices and chasing receipts can be a never-ending headache. Consolidating your travel programme through a TMC like Corporate Traveller eases that burden. All your payments will be consolidated into a single method that’s been selected to suit your business. This programme consolidation will streamline reconciliation, save time, and make payment admin fast and simple.
Travel programme consolidation: why it matters
As your business grows, a fragmented travel programme takes more time, energy, and money - all of which could be better spent elsewhere. Consolidating business travel saves money, boosts efficiency, and makes travellers happier.
At Corporate Traveller, we blend great tech with human expertise to deliver a consolidated corporate travel solution that's as easy to use as it is effective. From stress-free bookings to personalised reporting and 24/7 support, we've got everything covered.