As travellers we're all familiar with the dance of customs declarations. But the rules can be a bit fuzzy when it comes to our beloved gadgets. You may have seen articles about SARS clamping down on bringing electronics back into the country with customs legislation.
What does this mean for you and your personal possessions? Do or don’t require the DA65 form, for example? Let's clear up some confusion around declaring electronics when entering South Africa after a business travel trip abroad.
Travelling with tech? Here's what you need to know about documents needed for international travel
SARS has confirmed that “no traveller can be penalised for not declaring or registering their personal effects upon leaving the country”, but SARS does state that the traveller could be challenged by a Customs officer to provide proof of local purchase or ownership.
You have two choices:
Option 1
The proof referred to above may be in the form of an invoice, an insurance record, in the case of a laptop even the content on the laptop, and any other means through which the officer can use his discretionary powers to satisfy that proof.
Option 2
The alternative to providing such proof is a process created within the policy framework called “Registration for Re-importation”. This is not on a DA65. The DA65 was phased out for travellers many years ago and today it is only used within the commercial cargo environment, for example where goods are temporarily exported for repair abroad.
A more user-friendly and secure process for frequent business travellers has been created where the traveller completes a TC-01 (Traveller Card) notifying their intent to register goods for re-importation. This is presented to the Customs Officer, who will then capture this online on a Traveller declaration system (TRD1).
Register your possessions at customs
To ensure there's no confusion or inconvenience, Corporate Traveller urges frequent travellers to register their possessions at customs.
It is a relatively easy process that requires travellers to present themselves for customs inspection before continuing through international security and passport control. Travellers must hand their passports to the customs official, provide their flight number, and then provide the item's type, e.g., iPhone 7 and serial number.
The information is captured online and valid for a period of six months, so if you travel again within this period with the same items, your TC-01 (Traveller Card) will cover you for the re-importation of your goods. You will receive a printed copy to retain as proof of your registration.
To adhere to the online traveller declaration system, download the TC-01 Form here
Failure to furnish proof will result in the item(s) being detained until proof of local purchase or ownership can be established. Alternatively, the traveller will have to pay duty, VAT, and possible penalties.
More FAQs around travelling with electronics...
What documents are needed to travel internationally?
Apart from the TC-O1 form needed to declare your electronics when travelling internationally these are key travel document requirements:
- South African citizens need a valid passport to travel internationally.
- Travellers may need a visa depending on their destination country.
- Travellers should carry a valid return air ticket.
Where to register your electronics?
Cape Town International Airport
Located on the Departures level, if facing the check-in desks and security, turn left at the top of the escalators and walk towards the airline ticketing counters. The customs desk is located around the corner from the VAT declaration desks.
OR Tambo International Airport
Customs is located in Terminal 2 Departures, about halfway along the hallway, where all the airline check-in desks are located.
King Shaka International Airport
At King Shaka International, customs is located just behind the check-in counters in the International Departures hall.
Remember, staying informed is your best travel accessory. It keeps your border crossings smooth and your tech safely by your side. Got more questions? Don't hesitate to contact your Corporate Traveller expert.
What kind of information do I need to declare when travelling?
When travelling to South Africa, you must declare several items. Large amounts of money must be declared, specifically South African bank notes over R25,000. This also applies to gold coins, coin and stamp collections, and unprocessed gold.
Protected plants and animals, whether alive or dead, including any parts or products made from them, require declaration. This covers endangered species.
All food items, plants, and animals need to be declared. This includes seeds, flowers, fruit, honey, dairy products, and eggs.
For medicines, you can bring up to a three-month supply for personal use without declaration. Any more than that requires a doctor's note and must be declared.
Always declare everything you're bringing into the country. If you need clarification on an item, it's best to ask a Customs officer or check the South African Revenue Service (SARS) website for a complete list of restricted items. Keep all receipts for goods purchased abroad, including duty-free items bought on aircraft, ships, or in duty-free shops.
Can I carry electronics in my carry-on luggage?
You can carry electronics in your carry-on luggage, but there are some restrictions to remember. You're allowed up to 15 personal electronic devices per person in the cabin. Everyday items like laptops, smartphones, tablets, and cameras are typically permitted. All electronic devices containing batteries must be in your carry-on rather than checked luggage for safety reasons.
Batteries must be within certain size limits, usually 100 Wh for lithium-ion batteries. Power banks and chargers are allowed but may need proper packaging. Larger electronics such as desktop PCs are not permitted in checked luggage and must be carried on. It's always advisable to check with your specific airline for their exact policies before your flight, as rules can vary slightly between carriers.
What are your top tips for business travellers?
A portable WiFi hotspot can be valuable for maintaining reliable internet connectivity. It's important to know airline regulations regarding battery sizes and capacities. Consider bringing a power bank to charge your devices during long travel days or when power outlets are scarce.
Here's another great tip. Creating a dedicated 'travel tech kit' with all your electronic essentials can streamline your packing process. This kit might include chargers, adapters, a small surge protector, and any other accessories you frequently need.
Are there any baggage and medication rules that I should know about when I’m travelling?
For baggage at many airports only regularly shaped bags with at least one flat surface are accepted. Cylindrical or formless duffels and bags with crisscrossing straps could no longer be allowed depending on your destination and may need to be wrapped at the airport for an additional fee. Regarding medications, especially when travelling through or to the United Arab Emirates, strict regulations apply.
Certain medications require pre-approval from the UAE Ministry of Health, and even non-controlled drugs may need physical prescriptions. It's essential to check if your medication is on the UAE's list of controlled substances and obtain the necessary documentation, including authenticated certificates from your home country's health authority.
A valid prescription in English or Arabic is typically required for non-controlled medications, and quantities are usually limited to 90 days' worth. Being proactive and familiarising yourself with the medication and baggage rules of the country you are flying to can save you from significant stress and potential legal issues during your business trip.
Do you need travel insurance when travelling for work?
Travel insurance is a smart idea for work trips. It's your safety net for unexpected hiccups like medical issues, cancelled flights, or misplaced laptops. Think of it as a friendly guardian that lets you focus on nailing your business goals instead of worrying about "what-ifs." The best part? It's usually pretty affordable, especially considering the peace of mind it brings. Your company might even cover it, so it's worth checking! Remember, the goal is to have a smooth, productive trip. Travel insurance helps make that happen.
How can a travel management company help ease the stress of corporate travel?
Travel management companies (TMCs) like Corporate Traveller help ease the stress of corporate travel by offering round-the-clock support, ensuring you're never stranded or struggling with last-minute changes. They are business travel experts. They streamline the booking process of corporate travel and provide user-friendly tools, eliminating the hassle of coordinating complex itineraries.
Additionally, TMCs manage risks proactively, providing assistance during emergencies and prioritising your safety. Handling all the intricate details allows you to focus on the purpose of your business travel, and stick to your travel policy, making your travel experience significantly less stressful and more productive.
Should you require any further information please contact your Corporate Traveller expert.